How to grant access to transcript from MS Teams

1. Find Where the Transcript is Stored

If the meeting was recorded, the transcript is usually available in the meeting chat and in the Microsoft Teams Calendar entry.
Transcripts are stored:
- In OneDrive if the meeting was a 1:1 or ad-hoc meeting.
- In SharePoint if the meeting was in a channel.

🔓 2. Grant Access in Microsoft Teams

Go to the Teams Calendar and open the meeting.
In the meeting details or chat, click “Recording & Transcripts” tab (if available).
Click the three dots (•••) next to the transcript.
Choose “Share” or “Open in OneDrive/SharePoint”.

🔗 3. Share the Transcript from OneDrive or SharePoint

Click “Open in OneDrive” (or SharePoint if it's a channel meeting).
Locate the .vtt or .docx transcript file.
Click the Share button.
Choose “People you specify” or “Anyone with the link”, depending on your organization’s policy.
Enter the person’s email address or copy the link to share.

🔐 Permissions Tip

Only meeting organizers and internal participants can initially access the transcript.
You must manually share it with external users or internal users who were not part of the meeting.

🛑 If You Don’t See the Transcript

Transcription may have been disabled by policy.
The recording might not have been started.
You may not have sufficient permissions (e.g. a guest user or external user).

Would you like help checking whether a specific meeting has a transcript available, or how to enable transcription for future meetings?